Private lessons, group classes, recitals, and instrument sales need more than a generic class scheduler. Here's what's different about running a music school on SchoolTracs.
Private lessons rarely fit a pre-built class slot. Create a one-to-one lesson with its own custom time and duration, and once it's scheduled at the point of sale, it's billed accordingly with no extra steps.
A missed 60-minute lesson often needs to become two shorter make-ups squeezed into a tight teacher schedule — not one full-length replacement slot days later.
Pay accurately without a separate payroll process.
No separate practice app or second login — teachers post from the same system used for attendance and fees.
Filter the shared timetable by room or by teacher when you're juggling private lessons across branches.
Sell a method book or rent out an instrument at the same POS as tuition, with stock tracked across every branch.
Teachers message parents or students directly in-app, so no one has to exchange phone numbers.
Teachers check their roster and see schedule changes the moment they're made, right from their phone.
Case study
Established in 2005, Hong Kong Harp Chamber Music runs harp lessons, performances, instrument sales and hire, method books, accessories, and repairs across two branches. Scheduling and attendance used to run on paper — as enrolment grew, that stopped scaling. Since switching, both branches share one schedule, students log their own attendance through the app, and the centre kept running through periods of remote work without rebuilding anything.
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A missed lesson can be split into shorter make-up sessions that stay linked to the original lesson, so fees and the timetable stay accurate without any manual adjustment. Pricing depends on your number of students, teachers, and branches. Contact our sales team for a quote tailored to your music school. Yes. Instruments, method books, and accessories are tracked across every branch from the same point-of-sale system used for tuition, so stock stays accurate wherever a sale happens. Yes. Teacher pay can combine a fixed or hourly base with lesson commissions, overtime, insurance, pension, bonuses, and allowances, calculated automatically from actual lessons and attendance. Yes. Private lessons can be created with a custom time, duration, teacher, and room at the point of sale, and are billed automatically the moment they're scheduled.
Handle classes, make-ups, and timetable changes clearly, so students and teachers always know what is next.
Preview lesson dates, arrange make-ups, and watch the price update — then add products to the same checkout.
Help parents follow lessons, pay fees, receive updates, and see their child's progress.
Give teachers the latest schedule, attendance, make-ups, and lesson notes on mobile.
Track sales, enrolments, attendance, and branch results without building reports by hand.
Handle classes, make-ups, and timetable changes clearly, so students and teachers always know what is next. Preview lesson dates, arrange make-ups, and watch the price update — then add products to the same checkout. Help parents follow lessons, pay fees, receive updates, and see their child's progress. Give teachers the latest schedule, attendance, make-ups, and lesson notes on mobile. Track sales, enrolments, attendance, and branch results without building reports by hand.
SchoolTracs streamlines student database management and boasts an
intuitive timetable feature. This system efficiently handles
student data and empowers teachers with an easy-to-navigate
schedule, enhancing operational efficiency.
SchoolTracs was crucial during our transition to remote
operations. It streamlined workflows, prioritized staff
coordination, and eliminated the need for physical offices. This
ensured a smooth transition to our new operational mode.
SchoolTracs has notably improved our backend operations,
delivering a seamless and efficient management solution. Its
integration into our system streamlines tasks, affording us the
opportunity to concentrate on our core educational objectives and
initiatives.
SchoolTracs significantly reduces administrative workload,
simplifies lesson rescheduling, and enables comprehensive student
history tracking. These benefits improve overall management
efficiency.
SchoolTracs enhances our administrative processes with
professional invoicing and informative sales reports. It bolsters
our daily efficiency and accuracy, proving invaluable to our
operations.
We have significantly reduced the time spent on creating
timetables, leading to an enhancement in our administrative
efficiency. This streamlining of scheduling tasks allows us to
focus on other vital aspects of our operation.
Frequently Asked Questions
How does SchoolTracs handle billing for missed music lessons?
How much does music school management software cost?
Can I track instrument and book inventory across multiple branches?
Can teachers be paid by commission, hourly rate, or a mix of both?
Does SchoolTracs work for one-on-one private lessons, not just group classes?
Your all-in-one management system
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Scheduling
Point of Sale
Student App
Teacher App
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