(+65) 6994 2614
Start Free Trial
For tuition schools, language centres & music and arts studios
The all-in-one course management system trusted by 450+ education centres — scheduling, attendance, billing and reporting all in one place, with automated invoicing and POS payments that are transparent with no hidden fees.
View pricing
Built for these business types
450+
Brands served
5.6M+
Lessons processed annually
1.3M+
Receipts processed annually
3,000+
Monthly active users
From scheduling to payments, SchoolTracs saves your team hours of admin work every day.
Efficiency
Hours of admin work, done in minutes. Update your timetable once and SchoolTracs automatically syncs payments, reports and student records. Reschedules and make-up lessons update the timetable and student view together, so nothing needs to be entered twice.
Payments
Fully automate tuition fee processing for tuition centres, enrichment classes and studios alike. The system generates invoices automatically, sends smart reminders for unpaid fees, and supports on-site POS payments — a billing process that stays transparent with no hidden fees.
Management
Manage a single centre or multiple branches from one platform, without duplicating forms. Staff accounts, reports and permissions can be set up consistently across branches, helping you scale with ease.
Communication
The Student App and Teacher App keep timetables, orders and reminders in sync, cutting down on no-shows and back-and-forth enquiries. When staff update a class, parents and students are notified instantly — no need to call or message individually. Invoices, receipts and attendance updates can also be sent over WhatsApp, so parents stay informed the way they already communicate.
Video calls, payment methods and messaging, all connected in one place.
See how local business owners use SchoolTracs to run their centres day to day.
Saves time managing timetables, payroll and invoicing in one place, and keeps parents engaged with student journals after every lesson.
Read case study
Automates lesson reminders and schedule updates without manual WhatsApp follow-ups, and centralizes student information in a mini-CRM for teachers and admins.
Read case study
SchoolTracs streamlines student database management and boasts an intuitive timetable feature. This system efficiently handles student data and empowers teachers with an easy-to-navigate schedule, enhancing operational efficiency.
SchoolTracs was crucial during our transition to remote operations. It streamlined workflows, prioritized staff coordination, and eliminated the need for physical offices. This ensured a smooth transition to our new operational mode.
SchoolTracs has notably improved our backend operations, delivering a seamless and efficient management solution. Its integration into our system streamlines tasks, affording us the opportunity to concentrate on our core educational objectives and initiatives.
SchoolTracs significantly reduces administrative workload, simplifies lesson rescheduling, and enables comprehensive student history tracking. These benefits improve overall management efficiency.
SchoolTracs enhances our administrative processes with professional invoicing and informative sales reports. It bolsters our daily efficiency and accuracy, proving invaluable to our operations.
We have significantly reduced the time spent on creating timetables, leading to an enhancement in our administrative efficiency. This streamlining of scheduling tasks allows us to focus on other vital aspects of our operation.
Yes, both apps are included with your subscription at no extra cost.
You can check attendance in the Student Profile for each student, see overall attendance in the Timetable, and use the Reports section to filter by different criteria or dates. If a student is absent, you can also see if they have rescheduled their lesson.
Simply add a new order or enrollment, and you’ll have the option to create an invoice or record a payment to generate a receipt. Invoices for future billing cycles are created automatically, and both can be sent to students by email or through the Student App.
Lessons can be rescheduled through the Timetable or by students using the Student App. You can reschedule a lesson to a different date, postpone it, or split one lesson into three separate sessions.
Paying for SchoolTracs is easy—just use your credit card. Your subscription fee will be automatically charged at the end of each month.
You access SchoolTracs through a secure, encrypted connection. All your information stays private and is only accessed by SchoolTracs technical support—with your permission—when helping with support or data import. We also use firewalls and system monitoring to keep your data safe.
“Active Students” are defined as students who have enrolled in at least one class in a given calendar month. For the purpose of calculating your monthly fee, the number of active students is determined at the branch level and averaged over the previous three full months. If a single student enrolls in two different branches, they will be counted as one active student in each branch. Any adjustments to your subscription fee based on this calculation will be applied in the following month.
No, you don’t. SchoolTracs is a pay-as-you-go service. To terminate, simply provide one month’s notice before your desired end date.
You can upload and import your class fee, product fee, students and rooms in CSV directly to SchoolTracs during trial period.
No. SchoolTracs supports an unlimited number of student and staff accounts, so your centre can grow without per-user caps. Your subscription is based only on your number of active students.
The choice of 450+ education centres
Start your 14-day free trial today, no credit card required.
