SchoolTracs streamlines student database management and boasts an
intuitive timetable feature. This system efficiently handles
student data and empowers teachers with an easy-to-navigate
schedule, enhancing operational efficiency.
SchoolTracs was crucial during our transition to remote
operations. It streamlined workflows, prioritized staff
coordination, and eliminated the need for physical offices. This
ensured a smooth transition to our new operational mode.
SchoolTracs has notably improved our backend operations,
delivering a seamless and efficient management solution. Its
integration into our system streamlines tasks, affording us the
opportunity to concentrate on our core educational objectives and
initiatives.
SchoolTracs significantly reduces administrative workload,
simplifies lesson rescheduling, and enables comprehensive student
history tracking. These benefits improve overall management
efficiency.
SchoolTracs enhances our administrative processes with
professional invoicing and informative sales reports. It bolsters
our daily efficiency and accuracy, proving invaluable to our
operations.
We have significantly reduced the time spent on creating
timetables, leading to an enhancement in our administrative
efficiency. This streamlining of scheduling tasks allows us to
focus on other vital aspects of our operation.
Frequently Asked Questions
Are the Student and Teacher Apps included in the monthly subscription?
Yes, both apps are included with your subscription at no extra cost.
How can I check student attendance?
You can check attendance in the Student Profile for each student, see overall attendance in the Timetable, and
use the Reports section to filter by different criteria or dates. If a student is absent, you can also see if
they have rescheduled their lesson.
How do I create invoices and receipts?
Yes, you can easily generate invoices and receipts in SchoolTracs. Simply add a new order or enrollment, and
you’ll have the option to create an invoice or record a payment to generate a receipt. Invoices for future
billing cycles are created automatically.
How can I reschedule lessons for students?
Lessons can be rescheduled through the Timetable or by students using the Student App. You can reschedule a
lesson to a different date, postpone it, or split one lesson into three separate sessions.
How can I pay for SchoolTracs?
Paying for SchoolTracs is easy—just use your credit card. Your subscription fee will be automatically charged
at the end of each month.
Is my data secure and private?
You access SchoolTracs through a secure, encrypted connection. All your information stays private and is only
accessed by SchoolTracs technical support—with your permission—when helping with support or data import. We
also use firewalls and system monitoring to keep your data safe.
How is my number of active students calculated?
“Active Students” are defined as students who have enrolled in at least one class in a given calendar month.
For the purpose of calculating your monthly fee, the number of active students is determined at the branch
level and averaged over the previous three full months. If a single student enrolls in two different branches,
they will be counted as one active student in each branch. Any adjustments to your subscription fee based on
this calculation will be applied in the following month.
Do I have to sign long-term contracts?
No, you don’t. SchoolTracs is a pay-as-you-go service. To terminate, simply provide one month’s notice before
your desired end date.
Can I import my existing data?
You can upload and import your class fee, product fee, students and
rooms in CSV directly to SchoolTracs during trial period.
Have any questions?
Whether you need help with technical issue, our dedicated team is
ready to assist you.
Start trial
Streamline your education business here. Whether you are private tutors or
owner of multiple educational institutions, we have all the features you
need.
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