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INVOICING

Get Paid On Time, Every Month

Parents don't pay late on purpose — they forget. SchoolTracs automates your invoicing so payments arrive on time, every month.

automated recurring invoices

Auto-Generated, Auto-Sent

Invoices generate each month and send on your chosen date — holidays deducted, amounts accurate, zero manual work.

  • Fixed billing date sets a consistent expectation for parents
  • Holidays automatically deducted — amounts are always accurate
  • Each invoice is personalised with the student's name, class details, and amount due

Scan to Pay Instantly

Every invoice includes a QR code for the exact amount. Parents scan and pay — no account numbers, no extra steps.

  • Supports major payment methods including QR code payments
  • Parents pay at the moment they open the invoice
  • Removes every barrier between seeing the invoice and completing payment
QR code payment
invoice email and app delivery

Reaches Parents via Email, App and WhatsApp

Invoices go out to email and the Student App at the same time, so parents never miss them.

  • Email and App notifications sent together in one go
  • Automatic reminders sent until payment is received
  • WhatsApp delivery also available for faster reach (usage-based fee applies)

Professional Invoices, Zero Formatting Work

Every invoice carries your logo, address, and full class breakdown — clean and branded, without touching a PDF editor.

  • Your logo, header, and contact details on every invoice
  • Modern or Standard template with authorised signature; long footer for full T&Cs
  • Sequential invoice numbering (e.g. INV-1810) for clean record-keeping
branded invoice template

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Streamline your education business here. Whether you are private tutors or owner of multiple educational institutions, we have all the features you need.