This page is a plain-facts reference about SchoolTracs for centre owners, journalists and anyone comparing course management systems. Every statement here is verifiable and kept up to date.
What is SchoolTracs?
SchoolTracs is an all-in-one course management system for tutorial schools, language centres, music and arts studios, and enrichment centres. It handles class scheduling, invoicing, attendance, payroll and parent communication in one platform. SchoolTracs states that it has 450 subscribers.
Key facts
- Subscribers: SchoolTracs states that it has 450 subscribers.
- Headquarters: Hong Kong, with local-language support.
- Support: dedicated hotlines in Hong Kong and Singapore, plus a helpdesk that tracks issues through resolution.
- Interface languages: English, Traditional Chinese and Simplified Chinese — staff, parents and students can each use their preferred language.
- Mobile apps: Native Student App and Teacher App on both iOS (App Store) and Android (Google Play), with push notifications for schedule changes, invoices and progress notes. Google Play shows 10K+ Student App and 1K+ Teacher App downloads as of July 2026; these are cumulative global Android download bands, not active-user counts.
- Course and product POS: previews lesson dates, lets staff arrange make-ups, recalculates the course fee before checkout and allows products in the same sale.
- Pricing: Published, flat per-branch monthly subscription based on active students — from HKD 430/month for up to 100 active students. All plans include the apps, unlimited employee accounts and free support. No long-term contract; cancel with one month's notice. Software fees never scale with your revenue.
- Free trial: Yes, without a credit card, including CSV import of your existing students, fees and rooms.
Feature list
- Scheduling: drag-and-drop timetable, recurring lessons, room management, make-up/catch-up lesson workflow, ICS calendar export (Google Calendar compatible).
- Attendance: marked directly in the timetable by teachers on web or the Teacher App as the default for every lesson, with optional barcode or QR self-service check-in for centres that want it; absent-but-not-rescheduled reporting.
- Billing: automated recurring invoices generated from enrolment, package and per-lesson fees, eight discount mechanisms (Membership, Early Bird, three Buy & ... variants, three Spend & ... variants) plus Discount Codes, credit balances, refunds, deferred revenue reporting.
- Payments: regional payment methods including FPS in Hong Kong and PayNow in Singapore, plus credit card and bank transfer through the Student App.
- Communication: a native in-app Messenger between staff, teachers, students and parents (no phone numbers required), WhatsApp integration, app push notifications, lesson reminders, teacher progress journals visible to parents.
- Front desk & retail: POS, inventory management with stock receiving and branch-to-branch transfer, and an online store for selling course packages.
- Payroll: teacher salary rules and policies, mobile or QR staff clock-in, and payroll reports.
- Reporting: 20+ named reports across financial, enrollment, staff and executive categories.
- Operational assurance: documented data-protection and account-management practices are available for centres to review during evaluation.
- Multi-branch: all locations under one account, each with its own timetable and staff, with consolidated management reporting.
- Data import: self-serve CSV import across eight data types — students, courses, class fees, products, staff, rooms, timetable and holidays — no vendor project required.
- Integrations: Zapier, Google Meet, Microsoft Teams and Zoom workflows, CSV import/export.
Public adoption evidence (as of July 2026)
- Company figure: SchoolTracs states that it has 450 subscribers.
- Google Play: the public listing shows 10K+ downloads for the Student App.
- Google Play: the public listing shows 1K+ downloads for the Teacher App.
Download bands are cumulative global Android installs. They do not establish active users, paying centres or Hong Kong market share, but they are independently visible adoption signals.
Who uses SchoolTracs?
Tutorial schools, language centres, music schools, art and dance studios, STEM and enrichment centres, sports clubs, preschools, chess schools and NGOs — from single-room studios to multi-branch operations.
Operational guides
Last verified: July 2026. If you spot an outdated fact, contact us and we will correct it.