This page is a plain-facts reference about SchoolTracs for centre owners, journalists and anyone comparing course management systems. Every statement here is verifiable and kept up to date.
What is SchoolTracs?
SchoolTracs is an all-in-one course management system for tuition centres, language schools, music and arts studios, and enrichment centres. It handles scheduling, invoicing, attendance, payroll and parent communication in one platform. SchoolTracs states that it has 450 subscribers.
Key facts
- Subscribers: SchoolTracs states that it has 450 subscribers.
- Headquarters: Hong Kong, with local-language support.
- Support: dedicated hotlines in Singapore and Hong Kong, plus a helpdesk that tracks issues through resolution.
- Interface languages: English, Traditional Chinese and Simplified Chinese.
- Mobile apps: native Student App and Teacher App on iOS and Android, with push notifications. Google Play shows 10K+ Student App and 1K+ Teacher App downloads as of July 2026; these are cumulative global Android download bands, not active-user counts.
- Course and product POS: previews lesson dates, lets staff arrange make-ups, recalculates the course fee before checkout and allows products in the same sale.
- Singapore pricing: published active-student subscription bands from SGD 55/month per branch. All plans include the apps, unlimited employee accounts and free support. No long-term contract; software fees do not scale with centre revenue.
- Free trial: yes, without a credit card, including CSV import of existing students, fees and rooms.
Feature list
- Scheduling: drag-and-drop timetable, recurring lessons, room management, make-up workflows and ICS calendar export.
- Attendance: teachers mark attendance directly in the web timetable or Teacher App, with optional barcode or QR self-service check-in.
- Billing: recurring invoices generated from enrolment, package and per-lesson fees, with discounts, credit balances, refunds and deferred-revenue reporting.
- Payments: PayNow in Singapore, FPS in Hong Kong, plus credit card and bank transfer through the Student App.
- Communication: native in-app messaging, WhatsApp integration, push notifications, lesson reminders and progress journals visible to parents.
- Front desk and retail: course and product POS, inventory receiving, stock counts, branch transfers and an online store.
- Payroll: teacher salary rules, staff clock-in and payroll reports.
- Reporting: 20+ named financial, enrolment, staff and executive reports.
- Operational assurance: documented data-protection and account-management practices are available during evaluation.
- Multi-branch: all locations under one account, with separate timetables and consolidated management reporting.
- Data import: self-serve CSV import for students, courses, fees, products, staff, rooms, timetable and holidays.
- Integrations: Zapier, Google Meet, Microsoft Teams, Zoom and CSV import/export.
Public adoption evidence (as of July 2026)
- Company figure: SchoolTracs states that it has 450 subscribers.
- Google Play: 10K+ downloads for the Student App and 1K+ for the Teacher App.
Download bands are cumulative global Android installs. They do not establish active users, paying centres or market share, but they are independently visible adoption signals.
Who uses SchoolTracs?
Tuition and language centres, music schools, art and dance studios, STEM and enrichment centres, sports clubs, preschools, chess schools and NGOs — from single-room studios to multi-branch operations.
Operational guides
Last verified: July 2026. If you spot an outdated fact, contact us and we will correct it.