Are the Student and Teacher Apps included in the monthly subscription?

Yes, both apps are included with your subscription at no extra cost.

How can I check student attendance?

You can check attendance in the Student Profile for each student, see overall attendance in the Timetable, and use the Reports section to filter by different criteria or dates. If a student is absent, you can also see if they have rescheduled their lesson.

How do I create invoices and receipts?

You can easily generate invoices and receipts in SchoolTracs. Simply add a new order or enrollment, and you'll have the option to create an invoice or record a payment to generate a receipt. Invoices for future billing cycles are created automatically.

How can I reschedule lessons for students?

Lessons can be rescheduled through the Timetable or by students using the Student App. You can reschedule a lesson to a different date, postpone it, or split one lesson into three separate sessions.

How can I pay for SchoolTracs?

We accept ATM transfers, bank auto-debit, and online transfers.

Is my data secure and private?

You access SchoolTracs through a secure, encrypted connection. All your information stays private and is only accessed by SchoolTracs technical support—with your permission—when helping with support or data import. We also use firewalls and system monitoring to keep your data safe.

How is my number of active students calculated?

Active Students are defined as students who have enrolled in at least one class in a given calendar month. For calculating your monthly fee, the number of active students is determined at the branch level and averaged over the previous three full months. If a single student enrolls in two different branches, they will be counted as one active student in each branch. Any adjustments to your subscription fee based on this calculation will be applied in the following month.

Do I have to sign long-term contracts?

No, you don't. SchoolTracs is a pay-as-you-go service. To terminate, simply provide one month's notice before your desired end date.

Can I import my existing data?

You can upload and import your class fee, product fee, students and rooms in CSV directly to SchoolTracs during the trial period.

For tutoring schools, language centers & studios

Hours of admin work, done in minutes.

The all-in-one course management system trusted by 450+ tutoring schools, language centers, and music & arts studios — scheduling, invoicing, attendance and parent communication in one place.

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Your all-in-one management system

Scheduling

Handle classes, make-ups, and timetable changes clearly, so students and teachers always know what is next.

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Point of Sale

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Student App

Help parents follow lessons, pay fees, receive updates, and see their child's progress.

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CRM

Keep every enquiry and follow-up organized, so more leads become enrolments.

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Teacher App

Give teachers the latest schedule, attendance, make-ups, and lesson notes on mobile.

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Reporting

Track sales, enrolments, attendance, and branch results without building reports by hand.

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Scheduling

Handle classes, make-ups, and timetable changes clearly, so students and teachers always know what is next.

Learn more

Point of Sale

Learn more

Student App

Help parents follow lessons, pay fees, receive updates, and see their child's progress.

Learn more

CRM

Keep every enquiry and follow-up organized, so more leads become enrolments.

Learn more

Teacher App

Give teachers the latest schedule, attendance, make-ups, and lesson notes on mobile.

Learn more

Reporting

Track sales, enrolments, attendance, and branch results without building reports by hand.

Learn more

450+

Brands served

5.6M+

Lessons processed annually

1.3M+

Receipts processed annually

3,000+

Monthly active users

Efficiency

Less admin after every schedule change

Update the timetable once and SchoolTracs keeps payments, reports, apps, and student records aligned automatically.

Reschedules and make-ups update the timetable and student view.
Payment records adjust with lesson changes.
Manage one or multiple branches without duplicate spreadsheets.

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Communication

Parents always know — without you sending a single message

When staff update enrolments or reschedules, the latest timetable, orders, and lesson details appear in the Student App and Teacher App.

Students and teachers see new classes and reschedules immediately.
Automated lesson reminders reduce missed classes.
Fewer timetable and order questions for admin staff.

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Easy Adoption

Easy to adopt from day one

Set up a new centre or move from existing tools with guided support and practical migration options.

Free guided onboarding by our experts, based on your subscription type.
Easy setup for classes, staff, students, and branches.
Comprehensive import tools for existing centre data.

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What others are saying

SchoolTracs streamlines student database management and boasts an intuitive timetable feature. This system efficiently handles student data and empowers teachers with an easy-to-navigate schedule, enhancing operational efficiency.

SchoolTracs was crucial during our transition to remote operations. It streamlined workflows, prioritized staff coordination, and eliminated the need for physical offices. This ensured a smooth transition to our new operational mode.

SchoolTracs has notably improved our backend operations, delivering a seamless and efficient management solution. Its integration into our system streamlines tasks, affording us the opportunity to concentrate on our core educational objectives and initiatives.

SchoolTracs significantly reduces administrative workload, simplifies lesson rescheduling, and enables comprehensive student history tracking. These benefits improve overall management efficiency.

SchoolTracs enhances our administrative processes with professional invoicing and informative sales reports. It bolsters our daily efficiency and accuracy, proving invaluable to our operations.

We have significantly reduced the time spent on creating timetables, leading to an enhancement in our administrative efficiency. This streamlining of scheduling tasks allows us to focus on other vital aspects of our operation.