Young children need more flexible billing, more safety checks, and more parent communication than a typical timetable system provides. Here's what's different about how preschools, playgroups, and nurseries use SchoolTracs.
Preschools bill in different ways — a nursery might charge a simple monthly fee, while a playgroup often sells packages of 10 or 6 lessons. SchoolTracs supports both, and invoices generate automatically from whatever plan a student is actually enrolled in.
Parents and teachers stay in touch constantly — notices, progress updates, concerns — without exposing personal phone numbers on either side.
What parents care about most is who's picking up their child. Scan a student's QR code to check them in, and set an authorized pickup list for every student.
Young children can't describe their own day, so the learning journal keeps an ongoing record for every student instead.
Parents can view the day's journal and photos, pay invoices online, and apply for leave — no phone calls or messages needed.
Teachers see the updated timetable and take attendance right from their phone.
Reschedule directly from the timetable with instant conflict checks, and every room's capacity limit is enforced automatically so classes never go over.
Sell workbooks, craft supplies, or other add-ons from the same point of sale used for tuition, with stock tracked automatically.
Case Study
Mulberry House is a Mandarin-focused, bilingual playgroup and kindergarten founded in 2015, now operating three branches across Hong Kong. Before SchoolTracs, student data and scheduling lived in two separate systems that were difficult to keep in sync. Switching to SchoolTracs consolidated both into a single platform, keeping student records and timetables aligned across all three branches.
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Yes. Whether your centre calls itself a preschool, a playgroup, or a nursery, SchoolTracs handles enrolment, package or monthly billing, rescheduling, and parent communication the same way. Each student can have an authorized pickup list. Staff check the list before releasing a child, and parents get an instant app notification the moment their child is checked in or out. Yes. Teachers upload a photo or short note after class, and it appears in the Parent App right away, along with a running record of meals, naps, and activities. Yes. You can set up 10-lesson packages, 6-lesson packages, or monthly plans, and invoices are generated automatically with the correct dates and lesson counts for whichever plan a student is on. Every room has a capacity limit. When you reschedule a class or enrol a new student, SchoolTracs checks the room's capacity automatically and blocks the change if it would go over.
Handle classes, make-ups, and timetable changes clearly, so students and teachers always know what is next.
Preview lesson dates, arrange make-ups, and watch the price update — then add course materials or merchandise to the same checkout.
Help parents follow lessons, pay fees, receive updates, and see their child's progress.
Give teachers the latest schedule, attendance, make-ups, and lesson notes on mobile.
Track sales, enrolments, attendance, and branch results without building reports by hand.
Handle classes, make-ups, and timetable changes clearly, so students and teachers always know what is next. Preview lesson dates, arrange make-ups, and watch the price update — then add course materials or merchandise to the same checkout. Help parents follow lessons, pay fees, receive updates, and see their child's progress. Give teachers the latest schedule, attendance, make-ups, and lesson notes on mobile. Track sales, enrolments, attendance, and branch results without building reports by hand.
SchoolTracs streamlines student database management and boasts an
intuitive timetable feature. This system efficiently handles
student data and empowers teachers with an easy-to-navigate
schedule, enhancing operational efficiency.
SchoolTracs was crucial during our transition to remote
operations. It streamlined workflows, prioritized staff
coordination, and eliminated the need for physical offices. This
ensured a smooth transition to our new operational mode.
SchoolTracs has notably improved our backend operations,
delivering a seamless and efficient management solution. Its
integration into our system streamlines tasks, affording us the
opportunity to concentrate on our core educational objectives and
initiatives.
SchoolTracs significantly reduces administrative workload,
simplifies lesson rescheduling, and enables comprehensive student
history tracking. These benefits improve overall management
efficiency.
SchoolTracs enhances our administrative processes with
professional invoicing and informative sales reports. It bolsters
our daily efficiency and accuracy, proving invaluable to our
operations.
We have significantly reduced the time spent on creating
timetables, leading to an enhancement in our administrative
efficiency. This streamlining of scheduling tasks allows us to
focus on other vital aspects of our operation.
Frequently Asked Questions
Does SchoolTracs work for preschools, playgroups, and nurseries alike?
How do you verify who's allowed to pick up a child?
Can parents see the daily journal and photos in real time?
Do you support package pricing, like 10-lesson or 6-lesson bundles, not just monthly billing?
How does rescheduling work when a room is already full?
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