If you’re evaluating Edulabs and SchoolTracs for your Singapore tuition or enrichment centre, this page compares them on the points that decide the outcome — with Edulabs claims taken from their own public website (as of July 2026) so you can verify them yourself.
Key takeaways
- Course and product POS: SchoolTracs previews lesson dates, lets staff arrange make-ups, recalculates the amount and accepts products in the same checkout.
- Both automate future invoices: SchoolTracs calculates the next month or term from the timetable and fee; Edulabs subscriptions and Smart billing also generate future lesson-based invoices.
- Rescheduling and included apps: SchoolTracs keeps detailed make-up changes linked to the original lesson and includes native parent and teacher apps.
- Track record and support: SchoolTracs states 450 subscribers, has public app-download evidence and a Singapore hotline. Edulabs' clearest strengths are its local portals, forms and implementation consultancy.
Why SchoolTracs stands out: Both systems document future monthly or term invoice automation. SchoolTracs' stronger distinction is what happens around it: staff can change make-ups, see lesson dates and the amount update, and add products in the same POS checkout. Detailed linked rescheduling, included native apps, a Singapore hotline and public adoption evidence complete the centre-wide workflow.
Feature comparison
| Capability | SchoolTracs | Edulabs |
|---|---|---|
| Billing & payments | ||
| Course and product POSPreview lesson dates, arrange make-ups and recalculate before payment | ✓Products can be added to the same checkout | ? |
| Holiday-aware automatic invoices | ✓Calculates lesson dates and fees while excluding centre holidays | ✓Excluded days change the lesson count used for monthly or term billing |
| Next month / term invoice generated automaticallyLessons and amount are calculated from the schedule and billing plan | ✓Generated in advance for the next billing period | ✓Future monthly or term invoices are generated from subscriptions; Smart billing counts lessons × the per-lesson fee |
| Multiple fee models and packages | ✓ | ✓ |
| Several fees on one course | ✓ | ? |
| One fee across multiple courses | ✓ | ? |
| Refunds and partial payments | ✓ | ? |
| Package expiry dates | ✓ | ? |
| Invoice reminders | ✓App notification or email | ✓ |
| Scheduling & rescheduling | ||
| Class scheduling | ✓ | ✓ |
| Capacity and conflict checks | ✓ | ? |
| Multiple timetable views | ✓ | ? |
| Linked make-up workflow | ✓ | ~Parent booking and cancellation documented |
| Lesson reminders | ✓ | ✓ |
| Attendance & student information | ||
| Attendance management | ✓ | ✓ |
| Custom attendance statuses | ✓ | ? |
| Custom student fields | ✓ | ✓ |
| Lesson, payment and rescheduling history | ✓ | ~Student records documented; equivalent combined history not verified |
| Apps, portals & communication | ||
| Included native parent and teacher apps | ✓ | ? |
| Parent portal | ✓ | ✓ |
| Teacher portal | ✓ | ✓ |
| App notifications and native messaging | ✓ | ? |
| Products, CRM & reporting | ||
| Course-fee POS and inventory | ✓ | ? |
| Lead / enquiry pipeline | ✓ | ✓ |
| Teacher pay | ✓ | ✓ |
| Executive summary across branches | ✓ | ? |
| Named operational reports | ✓More than 20 report types | ✓ |
| Support & pricing | ||
| Singapore hotline | ✓ | ~Local consultancy support documented |
| Published subscription pricing | ✓From SGD 55/month per branch | ? |
Where Edulabs differs
Edulabs documents Singapore-focused billing, attendance, make-up booking, portals and teacher-pay reporting. SchoolTracs differs through published subscription pricing, included native apps, course-and-product POS checkout, holiday-aware invoicing and cross-branch executive reporting.
Switching from Edulabs
Plan the move around a billing boundary so old and new balances remain easy to reconcile:
What to validate first
- Course and product POS: test real checkout cases with lesson dates, make-ups, recalculated fees and products in the same sale.
- Scheduling and rescheduling: recreate the timetable and verify capacity, conflicts and linked make-up workflows.
- Future billing and balances: test the next invoice with calculated lesson dates and holiday exclusions, then reconcile unpaid invoices, credits and package balances.
- Apps and support: invite a small group of parents and teachers to test the included apps and support process.
Migration sequence
- Export students, enrolments and outstanding balances from Edulabs.
- Import students, fees and rooms into a SchoolTracs trial, then rebuild the timetable and fee rules.
- Cut over at a billing boundary only after the test totals and workflows reconcile.
This keeps the decision focused on complete workflows rather than feature names: checkout, future invoicing, linked rescheduling, apps and support should all work with your own data before you switch.
Frequently asked questions
Can I trial SchoolTracs with my real data? Yes — free trial, no credit card, with CSV import of your existing students, fees and rooms.
We have branches in Singapore and Hong Kong. Does that change the comparison? Yes, significantly: SchoolTracs runs multi-market branches under one account with consolidated reporting, and supports FPS in Hong Kong alongside PayNow in Singapore.
Sources checked July 2026: the Edulabs website, its guides to future subscription invoices, Smart billing and excluded lesson dates, plus the SchoolTracs guides for next-month invoicing and next-term invoicing. Add-on status is identified where the manual labels a feature as an add-on. If a fact is out of date, contact us and we will correct it.